Top 3 Trends in Project Management Tools in 2021

In this Innosight:

A Tough Decision

By now, you should be familiar with project management (PM) tools. They’ve been around since the early 1900s, which is when Henry Gantt invented the Gantt chart. There is debate about the inventor of the chart, but we won’t go into that. If you’re interested in reading more, Google: Karol Adamiecki.

The modern PM tools are, however, more complex than those used more than a century ago. The complexity of the current tools, or even the fact that you have them available, would not ensure the success of your project, however. What’s important is having the right features in the tools that you use. Ultimately, the tool is there to make your team more productive.

With the oversaturated market, choosing the right tools and tech for your business can be extremely hard and time-consuming. In fact, 47% of the respondents in a study by Gartner stated that the top challenge for their organisation was choosing which new technologies to invest in.

top trends in project management tools in 2021

Great Increase in Interest

The data gathered from our pool of over 1M emerging tech companies provides valuable insights, and can help predict future trends and support a better understanding of the market.

This investment is rather fascinating. The increase in deals has been an ongoing trend throughout the decade. However, it wasn’t until 2018 that investment skyrocketed. During that time, companies started really getting onboard with such platforms.

In 2018 a majority of companies were using PM softwares. According to a 2019 study (Statista), 83% of respondents worldwide had one or more project management offices in their organisation. 26% of these were less than two years old. That’s a massive growth in global usage.

While the investment seems to be declining post 2018, the interest in these tools will definitely keep on increasing in the 2020s.

To gain an even better understanding of the industry, we broke down the technologies used. SaaS gained the most investment. This is no surprise, as we’re talking about software here.

From the rest, we can identify three main trends in PM tools: AI-powered toolscommunication systems and workflow digitisation.

Top 3 Trends in Project Management Tools

AI-powered tools

PM tools that are powered by artificial intelligence

Communication systems

Digital communication channels within PM tools

Workflow digitisation

Any automation of a company's processes

AI-Powered Tools

Project management is a complex matter that requires a variety of skills. AI can be very beneficial in this. AI solutions provide support across industries. Not only do they facilitate the practice, but they provide valuable insight for project managers as well.

AI is already a big part of project management. 81% of project managers, in a 2019 report (PMI), claim that their organisation had already been impacted by AI-powered solutions. The report also stated that these solutions in project management will increase from 23% in 2019 to 37% by 2022.

The power of AI can surely be seen in many aspects of project management. For one, it can help in assisting in overall project management. It can also provide predictive analytics from large databases thanks to big data. On top of this, AI can expand project understanding, predicts risks and automate tasks due to its ability in processing a wide array of data.

Sharktower AI

http://www.sharktower.com | Edinburgh, United Kingdom

Developer of AI-driven project management software designed to remove waste and support enterprise agility. The company’s platform offers real-time reporting, visual planning, automated reporting, meetings tool and predictive insights, thereby enabling clients up-to-date data and helps to identify risk before it creates a problem.

It provides full-suite portfolio and project management features that go beyond traditional PPM solutions to create an entirely new data-driven and collaborative delivery experience.

Communication Systems

Communication in project management can be of all sorts. However, the main areas of communication fall into internal communication, information management and project marketing. For a successful project execution, all three areas have to be covered.

A fifth of all projects fail due to ineffective communications, according to a study by PMI. The same study claims that those who communicate more effectively are five times more likely to be high performers. The importance and value of communication can be therefore emphasised highly in project management.

The most effective PM tools usually have features that enable communication. With a suitable communication channel it is a lot easier to succeed in managing projects.

Husky Marketing Planner

http://www.huskymarketingplanner.com/en/| Belgium

The ultimate tool for marketing project management. Husky is a project management tool, 100% tailor-made for marketers and marketing teams. Husky improves your efficiency, gives you more overview and makes internal communication way easier.


Workflow Digitisation

Workflow digitisation is the automation of a company’s processes. It could be anything from using emails to communicate, or a system that comprises multiple aspects of a company’s operation. It is used to automate any repetitive tasks, thus making the actual work flow better.

There are multiple benefits to digitising workflows. The main benefits include: speeding up processes, eliminating human error and reducing the carbon footprint.

Digitisation of the workflow also enables the collection and analysis of data. This allows for better decision making and the prevention of future mistakes.

With all of this knowledge, you might want to check on your company’s project management tools. After all, who doesn’t want to be productive?

SAP Ruum

http://www.ruumapp.com/ | Berlin, Germany

Developer of a workplace productivity software designed to convert business processes into actual project plans. The company’s software connects business data with team productivity and manages teams and projects, enabling managers to monitor progress and generate reports.

Ruum is a lightweight project management and collaboration tool. It is a productivity software fully integrated with the SAP C/4HANA suite. It helps to manage teams, projects, and keep track of the team’s progress. It also enables managers to monitor progress, generate reports, and collaborate all in one place. Ruum comes with an AI-powered virtual assistant Ada.

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